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Terms of Reference

Purpose

The Complaints Committee shall be responsible for investigating written and signed complaints or allegations regarding the conduct, actions, competence, character, fitness, health or ability of a member or former member.

 

Organization

The Complaints Committee is a Standing Committee (Bylaw 12.01).

The Committee shall consist of seven members:

  • Five MLTs (1 is a past Board member and 2 must be bilingual).
  • Two persons who are not Society members (1 must be proficient in the French language).
  • No Committee member shall be a director of the Society or a member of the Discipline Committee {Act 24(4)}.
  • The Chair person shall be appointed by the Board.
  • Members shall serve a three-year term from a list of persons nominated by the Society.

 

The Chairperson Shall:

  • Name a Vice-Chairperson from among the other MLT members of the Complaints Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside;
  • Appoint a panel of three Committee members upon receipt of a written and signed complaint from the Registrar. Each panel shall consist of the Chairperson or the Vice-Chairperson, one MLT and one person who is not a member of the Society (Bylaw 12.03). Each panel of the Committee shall constitute a quorum and shall act for, carry out and exercise all duties and powers of the Committee;
  • Ensure that the Registrar to begin proceedings according to Bylaw 12.03;
  • Conduct a meeting of the panel to consider and investigate the complaint;
  • Conduct Committee meetings as per “Meetings” in the Bylaws and Rules;
  • Ensure confidentiality of matters of the Committee;
  • Disclose any potential conflict of interest;
  • Provide a report of determination of the complaint to the Board, the member against whom the complaint has been made, the complainant and the members’ employer.

 

Committee Members Shall:

  • Prepare for and attend meetings;
  • Be familiar with the Act parts V, VI and VII and Bylaw article 12;
  • Engage any person necessary, including legal council to assist in consideration and investigation of complaints;
  • Consider complaints, hear the evidence, ascertain the facts and make a decision with respect to the merits and determine whether a complaint warrants further consideration;
  • At the conclusion of the investigation, dismiss the complaint OR refer the complaint to the Discipline Committee;
  • Provide written notice of resignation to the Executive Director.

Complaint_Committee_Nomination_Form

Purpose

The Discipline Committee shall investigate complaints, impose sanctions where necessary and consider reinstatement applications.

 

Organization

The Discipline Committee is a Standing Committee (Bylaw 12.07).

The Committee shall consist of eight members:

  • Three MLTs (minimum 5 years MLT experience and must proficient in the French language).
  • Four MLTs (minimum 5 yrs MLT experience and must be proficient in the English language).
  • One person who is not a member of the Society (must be bilingual)
  • As per the Act 25 (2), one non-member shall be appointed to represent the public by the Lieutenant-Governor in Council.
  • No Committee member shall be a director of the Society or a member of the Complaints Committee.
  • The Chair person shall be an MLT appointed by the Board.
  • Members shall serve a three-year term from a list of persons nominated by the Society.

 

The Chairperson Shall:

  • Name a Vice-Chairperson from among the other MLT members of the Discipline Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside;
  • Appoint a panel of four committee members to consider and investigate the complaint. Each panel shall consist of the Chairperson or the Vice-Chairperson, two MLTs and one person who is not a member of the Society (Bylaw 12.09 A. 1.). Each panel of the Committee shall constitute a quorum and shall act for, carry out and exercise all duties and powers of the Committee;
  • Consider factors listed in Bylaw 12.09 A. 2. when appointing the panel;
  • Ensure that the Registrar acts according to Bylaw 12.09 B.
  • Conduct meetings of the panel;
  • Conduct Committee meetings as per “Meetings” in the Bylaws and Rules;
  • Ensure confidentiality of matters of the Committee;
  • Disclose any potential conflict of interest;
  • Provide a report of determination or order complaint to the Board, the member against whom the complaint has been made, the complainant and the members’ employer.

 

Committee Members Shall:

  • Prepare for and attend meetings;
  • Be familiar with the Act parts V, VI and VII and Bylaw Article 12;
  • Engage any person necessary, including legal council to assist in consideration and investigation presented;
  • Consider complaints, hear the evidence, ascertain the facts and make a decision with respect to the merits of each complaint as to whether the member is guilty of professional misconduct, incompetence, dishonesty or is suffering from an ailment or condition which makes them unfit to practise {Act 25(7)};
  • Provide written notice of resignation to the Executive Director.

Discipline_Committee_Nomination_Form

The position of Director is a two-year term, with a maximum of three consecutive terms, commencing in January of the first year.

Each Director shall be a member of the Nominating Committee.

 

Duties

  • Complete an Acceptance to a Position on the Board of Directors form at orientation.
  • Act as official representative of the NBSMLT.
  • Act as liaison between Board and members
  • Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession.
  • Review Robert’s Rules of Order and the NBSMLT meeting Rules/Guidelines to aid in understanding conduct of Board meetings.
  • Attend and participate fully in all Board of Director meetings.
  • Submit agenda items to the Executive Director at least two (2) weeks prior to Board meetings.
  • Contribute to news letters and reports. The Annual Report shall cover the calendar year prior to the year in which the AGM is held.
  • Maintain confidentiality of all issues discussed by the Board until approved for publication.
  • Disclose any potential conflict of interest.
  • Support Society activities at Provincial, National and International levels.
  • Provide written notice of resignation to the Executive Director.

Board_Director_Nomination_Form

Purpose

The public representative shall be the NBSMLT Board member appointed in accordance with the Act by the Lieutenant Governor in Council (Cabinet) to represent the public. This individual shall be at least nineteen years of age but shall not be a member of the Society.

 

Appointment

  • Names and curriculum vitae of at least three nominees shall be submitted to the Minister of Health along with a request to appoint a director as per Part II Section 4(3) of the Medical Laboratory Technology Act.
  • The powers, duties and operations of the Board shall not be affected in any way by the absence of a public representative on the Board.
  • Term of office shall be two years with a maximum of three terms.

 

Duties

  • Complete an Acceptance to a Position on the Board of Directors form at orientation.
  • Act as official representative of the NBSMLT.
  • Act as liaison between Board and members
  • Review Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession.
  • Review Robert’s Rules of Order and the NBSMLT meeting Rules/Guidelines to aid in understanding conduct of Board meetings.
  • Attend and participate fully in all Board of Director meetings.
  • Submit agenda items to Executive Director at least two (2) weeks prior to Board meetings.
  • Contribute to news letters and reports. The Annual Report shall cover the calendar year prior to the year in which the AGM is held.
  • Maintain confidentiality of all issues discussed by the Board until approved for publication.
  • Disclose any potential conflict of interest.
  • Support Society activities at Provincial, National and International levels.
  • Provide written notice of resignation to the Executive Director.

Public_Rep_Nomination_Form

The term of office for the President, Past-President and President-Elect shall be one year. Duties and responsibilities commence on the first day of January. The progression from President-Elect to President and Past President is automatic.

 

Duties

  • Act as official representative of the NBMSLT.
  • Act as Chair of the Nominating Committee.
  • Participate as a member of the Legislation Committee.
  • Participate as a member of the Executive Committee.
  • Provide support at Board, Annual General and Special meetings.
  • Provide continuity to the Board.
  • Submit agenda items to Executive Director at least two (2) weeks prior to Board meetings.
  • Contribute to news letters and reports. The Annual Report shall cover the calendar year prior to the year in which the AGM is held.
  • Approve and co-sign payments.
  • Compose and present President’s Report for Annual Report (reporting on her/his term as President).
  • Maintain confidentiality of all issues discussed by the Board until approved for publication.
  • Disclose any potential conflict of interest.
  • Support and promote Society activities at Provincial, National and International levels.
  • Provide written notice of resignation to the Executive Director.

The term of office for the President, Past-President and President-Elect shall be one year. Duties and responsibilities commence on the first day of January. The progression from President-Elect to President and Past President is automatic.

 

Duties

  • Act as official representative of the NBSMLT.
  • Act as ex-officio (non-voting) member of all Committees of the Board except the Nominating and Awards Committees.
  • Participate as a member of the Executive Committee.
  • Provide continuity to the Board.
  • Submit agenda items to Executive Director at least two (2) weeks prior to Board meetings.
  • Contribute to news letters and reports. The Annual Report shall cover the calendar year prior to the year in which the AGM is held.
  • Approve and co-sign payments.
  • Prepare and/or approve Agenda for all Board, Annual General or Special meetings.
  • Preside at Board, Annual General and Special meetings.
  • Conduct meetings as per the NBSMLT Meeting Rules and Guidelines.
  • Appoint a time-keeper at each meeting.
  • Prepare President’s Address to members for each issue of the newsletter during her/his term as President.
  • Present President’s Address at AGM, reporting on current issues and accomplishments.
  • Maintain confidentiality of all issues discussed by the Board until approved for publication.
  • Disclose any potential conflict of interest.
  • Support and promote Society activities at Provincial, National and International levels.
  • Provide written notice of resignation to the Executive Director

The term of office for the President, Past-President and President-Elect shall be one year. Duties and responsibilities commence on the first day of January. The progression from President-Elect to President and Past President is automatic.

 

Duties

  • Complete an Acceptance to a Position on the Board of Directors form at orientation.
  • Act as an official representative of the NBSMLT.
  • Act as Chair of the Awards Committee.
  • Participate as a member of the Executive Committee.
  • Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession.
  • Review Robert’s Rules of Order and the NBSMLT meeting Rules/Guidelines to aid in understanding conduct of Board meetings.
  • Represent NBSMLT and/or preside at meetings in the absence of the President.
  • Submit agenda items to the Executive Director at least two (2) weeks prior to Board meetings.
  • Contribute to news letters and reports. The Annual Report shall cover the calendar year prior to the year in which the AGM is held.
  • Approve and co-sign payments.
  • Schedule Board meeting dates and times at the face-to-face meeting prior to the beginning of her/his term as President.
  • Maintain confidentiality of all issues discussed by the Board until approved for publication.
  • Disclose any potential conflict of interest.
  • Support Society activities at Provincial, National and International levels.
  • Notice of resignation must be provided in writing to the Executive Director.

 

President_Elect_Nomination_Form

The Executive Director may act as Treasurer

 

Duties

  • Participate as a member of the Executive Committee
  • Confirm accuracy of invoice calculations.
  • Ensure validity of expenses.
  • Initiate and submit payments and cosign cheques
  • Pay invoices in a timely manner.
  • Approve and distribute payments for expense claims of Board members or approved guests.
  • Reference invoice number on payments.
  • Reference cheque number and date paid on paid invoices/expense claims.
  • Record details of cheques written on the cheque stub.
  • Ensure monthly bank statement is reconciled.
  • Invest excess monies wisely.
  • Present Financial Statements at each Board meeting.
  • Prepare files for audit.
  • Present audited Financial Statements to members at the Annual General Meeting.
  • In consultation with appropriate Board members, prepare annual budget for Board approval in November of each year.
  • Monitor revenue and expenses in comparison to approved Budget.
  • Recommend way to save monies.

Purpose

The Professional Practice and Regulation Committee shall be responsible for addressing issues of Regulation & Professional Practice as referred by the Board of Directors.

Organization

  • The Professional Practice and Regulation Committee is a standing committee (Bylaw 10.02 F).
  • The Committee shall consist of the Chair and at least six other members including the Registrar. At least three members shall be bilingual.
  • In addition to the six members identified above, members of other associations and the public may be appointed
  • The Chair person shall be appointed by the Board.
  • Members shall serve a two-year term (maximum 3 consecutive terms) except staff members who may serve longer at the pleasure of the Board.

 

The Chairperson Shall:

  • Schedule meetings as required to develop and maintain the Professional Development Program (PDP) and submit recommended revisions to BOD for approval;
  • Ensure confidentiality of matters of the Committee;
  • Disclose any potential conflict of interest;
  • Submit written reports to the Board as required.

 

Committee Members Shall:

  • Prepare for and attend meetings as required;
  • Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
  • Review submission forms for compliance with the requirements of the Professional Development Program (PDP);
  • Provide written notice of resignation to the Executive Director.

PPR_Nomination_Form

Purpose

The Admissions Committee meets on an ad hoc basis, at the request of the Registrar, to assess the suitability of applicants for registration.

 

Organization

  • The Admissions Committee is a Standing committee (Bylaw 10.02 C).
  • The committee shall consist of the Registrar, President, Chair of the Professional Practice & Regulation Committee, and chair of the Legislation Committee.
  • The Chair person shall be appointed by the Board.

 

The Chairperson Shall:

  • Schedule meetings as required to review the application.
  • Maintain Admission Guidelines to be used as a reference for fair and objective assessment of applicants.
  • Request more information from applicants if required.
  • Ensure Committee recommendations comply with the Act, Bylaws and Rules.
  • Maintain records of Committee decisions.
  • Ensure confidentiality of matters of the Committee.
  • Disclose any potential conflict of interest.
  • Submit written reports to the Board as required

 

Committee Members Shall:

  • Prepare for and attend meetings as required.
  • Review applications for registration and determine whether the applicant shall be registered according to the Act, Bylaws and Rules.
  • Provide written notice of resignation to the Executive Director.

Purpose

The Awards Committee shall be responsible for administration of NBSMLT awards.

 

Organization

  • The Awards and Grants is an Advisory Committee (Bylaw 10.03 A).
  • The Committee shall consist of no fewer than four Directors.
  • The Chair person shall be elected by members of the committee.
  • All award recipients shall be chosen by the Board, with the exception of recipients of scholastic awards which shall be chosen by the respective educational institution.
  • Awards shall be reviewed annually and are subject to Board approval.

 

The Chairperson Shall:

  • Schedule meetings as required to review the nominations received;
  • Ensure confidentiality of matters of the Committee;
  • Disclose any potential conflict of interest;
  • Ensure that the notification for award nominations and grants is made available to NBSMLT members on an annual basis;
  • Arrange for the purchase of awards, gifts or plaques as required for the appropriate function/event;
  • Notify successful recipients of awards and/or grants as soon as possible;
  • Publish the name of successful grant and award recipients;
  • Submit written reports to the Board as required.

 

The Committee Members Shall:

  • Prepare for and attend committee meetings as required;
  • Review application/nomination forms and criteria for each award.

 

Current NBSMLT Awards: (See award criteria for description of award)

  • Joan Kennedy Award
  • Anita Lindsay Award
  • NBSMLT Laboratory Image Grant
  • Continuing MLT Education Funding
  • Scholastic Awards including:
    • MLT Academic Excellence
    • MLT Leader of Tomorrow
    • MLA Leader of Tomorrow

Purpose

The Legislation Committee shall be responsible for reviewing the Bylaws, Rules, Standards of Practice and other official documents of the NBSMLT, under direction from the Board of Directors.

 

Organization

  • The Legislation Committee is a standing committee (Bylaw 10.02 A).
  • The committee shall consist of Past President, Executive Director, Registrar, and minimum of two other members (with Board experience).
  • The Chair person shall be appointed by the Board.
  • Members shall serve a two-year term with a maximum of three consecutive terms.

 

The Chairperson Shall:

  • Schedule meetings as required to review the current legislation;
  • Ensure confidentiality of matters of the Committee;
  • Disclose any potential conflict of interest;
  • Submit written reports to the Board as required.

 

Committee Members Shall:

  • Prepare for and attend meetings as required;
  • Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
  • Propose amendments to the Act, Bylaws, Rules, Standards of practice or other official documents of the NBSMLT for Board consideration;
  • Provide written notice of resignation to the Executive Director.

Legislation_Committee_Member_Acceptance_Form.doc

Purpose

  • The Nominating Committee shall be responsible for seeking suitable candidates willing to serve in the following positions:
  • President-Elect
  • Other Board members including Public Representative
  • Complaints Committee
  • Discipline Committee
  • Legislation Committee
  • Advisory Committee on Regulation & Professional Practice
  • Advisory Committee on Education of Medical Laboratory Technologists

 

Organization

  • The Nomination Committee is a standing committee (Bylaw 10.02 B).
  • The committee shall consist of four Directors (none of whom will be seeking election in the coming year) and the Past President.
  • Members shall be appointed by the Board.
  • The Chair person shall be the Past President.
  • Members shall serve a single one-year term unless reappointed by the Board.

 

The Chairperson Shall:

  • Schedule meetings in conjunction with regularly scheduled Board meetings to review the nominations received;
  • Ensure confidentiality of matters of the Committee;
  • Disclose any potential conflict of interest;
  • Ensure all candidates give written consent to their nomination;
  • Ensure Board approves candidates for Public Representative prior to submitting names to Minister of Health;
  • Submit Curriculum Vitae from at least three candidates (for Lay Representative) to the NB Minister of Health and Wellness. Successful candidate shall be chosen by the Lieutenant Governor in Council (Cabinet);
  • Submit written reports to the Board as required.

 

The Committee Members Shall:

  • Prepare for and attend meetings as required;
  • Ensure each nomination complies with the Act, Bylaws and Rules;
  • Receive from the Executive Director a list of volunteer positions whose terms expire the following December;
  • Provide written notice of resignation to the Executive Director.