New Brunswick Society of Medical Laboratory Technologists

Terms of Reference

PURPOSE

The Complaints Committee shall be responsible for investigating written and signed complaints or allegations regarding the conduct, actions, competence, character, fitness, health or ability of a member or former member.

ORGANIZATION

The Complaints Committee is a Standing Committee (Bylaw 11.02).

The Committee is composed of 7 members (Bylaw 13.01):

• 5 MLTs (1 is a past Board member and 2 are bilingual)
• 2 persons who are not Society members (1 must be bilingual)
• No Committee member shall be a director of the Society or a member of the Discipline Committee {Act 24(4)}.
• The Board shall appoint one of the Medical Laboratory Technologist (MLT) Committee members to be Committee Chairperson for a three-year term.
• The Board appoints other members of the committee for a term of three years from a list of persons nominated by the Academies of the Society, ensuring that no more than fifty percent of the Committee is replaced in any given year (Bylaw 13.02).

THE CHAIRPERSON SHALL:

• Name a Vice-Chairperson from among the other MLT members of the Complaints Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside.
• Appoint a panel of three Committee members upon receipt of a written and signed complaint from the Registrar. Each panel shall consist of the Chairperson or the Vice-Chairperson, one MLT and one person who is not a member of the Society (Bylaw 13.03).Each panel of the Committee shall constitute a quorum and shall act for, carry out and exercise all duties and powers of the Committee.
• Cause the Registrar to begin proceedings according to Bylaw 13.03.
• Cause a meeting of the panel to consider and investigate the complaint.
• Conduct Committee meetings as per “Meetings” in the Bylaws and Rules.
• Ensure confidentiality of matters of the Committee.
• Keep the Board informed of proceedings.
• Send copies of all documentation to the Board for approval.

COMMITTEE MEMBERS SHALL:

• Be familiar with the Act parts V, VI and VII and Bylaw article 13.
• Maintain confidentiality.
• Engage any person necessary, including legal council to assist in consideration and investigation of complaints.
• Determine whether a complaint warrants further consideration, after reviewing all the evidence presented.
• At the conclusion of the investigation, dismiss the complaint OR refer the complaint to the Discipline Committee.
• Forward a written report of the determination as per Bylaw 13.04.

TREF14.12/10

Approved Dec, 2010

Act Part V 24

Bylaws 11.02 & 13

Terms of Reference

PURPOSE

The Discipline Committee shall investigate complaints, impose sanctions where necessary and consider reinstatement applications.

ORGANIZATION

The Discipline Committee is a Standing Committee (Bylaw 11.02)

The Committee is composed of 10 members (Bylaw 13.11):

• 3 MLTs (min. 5 yrs MLT experience & proficient in French)
• 4 MLTs (min. 5 yrs MLT experience & proficient in English)
• 3 persons who are not members of the Society (1 bilingual, 1 French, 1 English)
• As per the Act 25 (2), three non-members shall be appointed to represent the public by the Lieutenant-Governor in Council.
• No Committee member shall be a director of the Society or a member of the Complaints Committee.
• The Board shall appoint one of the Medical Laboratory Technologist (MLT) Committee members to be Committee Chair for a three-year term.
• The Board appoints other members of the Committee for a term of three years, from a list of persons nominated by the Academies of the Society, ensuring that no more than fifty percent of the Committee is replaced in any given year(Bylaw 13.12).

THE CHAIRPERSON SHALL:

• Name a Vice-Chairperson from among the other MLT members of the Discipline Committee. In the absence of the Chairperson, the Vice-Chairperson shall preside.
• Appoint a panel of four committee members to consider and investigate the complaint. Each panel shall consist of the Chairperson or the Vice-Chairperson, two MLTs and one person who is not a member of the Society (Bylaw 13.13 A. 1.). Each panel of the Committee shall constitute a quorum and shall act for, carry out and exercise all duties and powers of the Committee.
• Consider factors listed in Bylaw 13.13 A. 2. when appointing the panel.
• Cause the Registrar to act according to Bylaw 13.13 B.
• Cause a meeting of the panel.
• Conduct Committee meetings as per “Meetings” in the Bylaws and Rules.
• Ensure confidentiality of matters of the Committee.
• Keep the Board informed of proceedings.
• Obtain approval of the Board before communicating decision.

COMMITTEE MEMBERS SHALL:

• Be familiar with the Act parts V, VI and VII and Bylaw Article 13.
• Maintain confidentiality.
• Engage any person necessary, including legal council to assist them in carrying out their duties.
• Consider complaints, hear the evidence, ascertain the facts and make a decision with respect to the merits of each complaint as to whether the member is guilty of professional misconduct, incompetence, dishonesty or is suffering from an ailment or condition which makes them unfit to practise {Act 25(7)}.
• Forward a report of the determination or order as per Bylaw 13.14.

TREF16.12/10

Approved Dec 2010

Act Part V 25

Bylaw 13

The position of Director is a two-year term, with a maximum of three consecutive terms, commencing in January of the first year. 

Each Director shall be a member of the Nominating Committee.

Duties

• Complete an Acceptance to a Position on the Board of Directors form at orientation.
• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession.
• Review Robert’s Rules of Order and the NBSMLT meeting Rules/Guidelines to aid in understanding conduct of Board meetings.
• Attend Board meetings.
• Submit agenda items to the Secretary and Executive Director at least two (2) weeks prior to Board meetings.
• Submit written Annual Report to the Executive Director and the Editor of the Society newsletter no later than January 15th of each year.The Annual Report shall cover the calendar year prior to the year in which the AGM is held.
• Maintain confidentiality. Issues discussed by the Board shall remain confidential until approved.
• Support and promote Society activities at Provincial, National and International levels.
• Notify the Executive Director in writing if unable to complete Board term.

Pending Approval October 2023

TREF25.03/10

PURPOSE

The lay representative shall be the NBSMLT Board member appointed in accordance with the Act by the Lieutenant Governor in Council (Cabinet) to represent the public. This individual shall be at least nineteen years of age but shall not be a member of the Society.

APPOINTMENT

• Names and curriculum vitae of at least three nominees shall be submitted to the Minister of Health along with a request to appoint a director as per Part II Section 4(3) of the Medical Laboratory Technology Act.
• The powers, duties and operations of the Board shall not be affected in any way by the absence of a lay representative on the Board.
• Term of office shall be two years with a maximum of three terms.

Duties

• Complete an Acceptance to a Position on the Board of Directors form at orientation.
• Review Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession.
• Review Robert’s Rules of Order and the NBSMLT meeting Rules/Guidelines to aid in understanding conduct of Board meetings.
• Attend and participate fully in all Board of Director meetings.
• Submit agenda items to Secretary and Executive Director at least two (2) weeks prior to Board meetings.
• Maintain Board of Director manual for successor.
• Notify Executive Director in writing if unable to complete Board term.

Approved November 16, 2004

The term of office for the President, Past-President and President-Elect shall be one year. Duties and responsibilities commence on the first day of January. The progression from President-Elect to President and Past President is automatic.

Duties

• Act as Chair of the Nominating Committee.
• Act as Parliamentarian at Board, Annual General and Special meetings.
• Participate as a member of the Legislation Committee.
• Provide continuity to the Board.
• Act as scrutineer at AGM and Special meetings and ensure paper ballots are available in the event a secret ballot vote is required.
• Submit agenda items to Secretary and Executive Director at least two (2) weeks prior to Board meetings.
• Compose and present President’s Report for AGM (reporting on her/his term as President). This report shall be submitted to the Executive Director and the Editor of the Society newsletter no later than January 15th in the year of the AGM.
• Maintain Board of Director manual for successor.
• Support and promote Society activities at Provincial, National and International levels.
• Notify Executive Director in writing if unable to complete Board term.

Approved November 16, 2004

The term of office for the President, Past-President and President-Elect shall be one year. Duties and responsibilities commence on the first day of January. The progression from President-Elect to President and Past President is automatic.

Duties

• Act as official representative of the NBSMLT.
• Act as ex-officio (non-voting) member of all Committees of the Board except the Nominating and Awards Committees.
• Participate as a member of the Executive Committee.
• Represent NBSMLT on the NBCC-SJ Program Advisory Committee for their MLT training program.
• Represent NBSMLT on the UNB BMLS Program Advisory Committee.
• Represent NBSMLT on the CSMLS Advocacy and Regulatory Councils.
• Attend the Fall CLASSAC meeting of Regional laboratory managers and directors when it can be arranged.
• Submit agenda items to Secretary and Executive Director at least two (2) weeks prior to Board meetings.
• E-mail reports on CSMLS Council meetings to Board and Executive Director at least two (2) weeks prior to Board meetings.
• Co-sign cheques along with the Treasurer or the Executive Director, if required.
• Prepare and/or approve Agenda for all Board, Annual General or Special meetings.
• Preside at Board, Annual General and Special meetings.
• Conduct meetings as per the NBSMLT Meeting Rules and Guidelines.
• Appoint a time-keeper at each meeting.
• Prepare President’s Address to members for each issue of the newsletter during her/his term as President.
• Present President’s Address at AGM, reporting on current issues and accomplishments.
• Maintain Board of Director manual for successor.
• Support and promote Society activities at Provincial, National and International levels.
• Notify Executive Director in writing if unable to complete term.

Approved November 16, 2004

The term of office for the President, Past-President and President-Elect shall be one year. Duties and responsibilities commence on the first day of January. The progression from President-Elect to President and Past President is automatic.

Duties

• Complete an Acceptance to a Position on the Board of Directors form at orientation.
• Act as Chair of the Awards Committee.
• Participate as a member of the Executive Committee.
• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession.
• Review Robert’s Rules of Order and the NBSMLT meeting Rules/Guidelines to aid in understanding conduct of Board meetings.
• Represent NBSMLT and/or preside at meetings in the absence of th President.
• Attend (as an observer) the CSMLS Advocacy and Regulatory Councils at Congress and the November teleconference.
• Submit agenda items to the Secretary and Executive Director at least two (2) weeks prior to Board meetings.
• Schedule Board meeting dates and times at the face-to-face meeting prior to the beginning of her/his term as President.
• Maintain Board of Director manual for successor.
• Support and promote Society activities at Provincial, National and International levels.
• Notify Executive Director in writing if unable to complete Board term.

Approved November 16, 2004

The position of Treasurer is a two year term commencing in January of the first year.

Duties

• Participate as a member of the Executive Committee
• Co-sign cheques along with the Executive Director or the President
• Ensure validity of expenses.
• Confirm accuracy of invoice calculations.
• Pay invoices by cheque in a timely manner.
• Approve and distribute cheques for expense claims of Board members or approved guests.
• Reference invoice number on written cheque.
• Reference cheque number and date paid on paid invoices/expense claims.
• Record details of cheques written on the cheque stub.
• Ensure monthly bank statement is reconciled.
• Invest excess monies wisely.
• Present Financial Statements at each Board meeting.
• Present audited Financial Statements to members at the Annual General Meeting.
• In consultation with appropriate Board members, prepare annual budget for Board approval in November of each year.
• Monitor revenue and expenses in comparison to approved Budget.
• Recommend way to save monies.

Approved November 16, 2004

PURPOSE

The Professional Practice and Regulation Committee are responsible for addressing issues of Regulation & Professional Practice as referred by the Board of Directors (BOD).


ORGANIZATION

• The Professional Practice and Regulation Committee is a standing committee (Bylaw 11.02F).
• The Committee shall consist of the Chair and at least six other members including:
  • the Registrar;
  • The NBSMLT representative on the National Professional Standards Council; and
  • The Continuing Education Director of the Board of Directors.
• Members shall serve a two-year term (maximum 3 consecutive terms) except staff members who may serve longer at the pleasure of the Board.
• Committee members shall be appointed by the Board of Directors (Bylaw 11.05/11.06).
• At least three members shall be bilingual (English and French).
• In addition to the 6 members identified above, members of other associations and the public may be appointed.

THE CHAIR SHALL:

• Be appointed by the Board of Directors as per Bylaw 11.02F;
• Ensure that no more than 50% of the Committee is replaced in any given year;
• Establish committee goals at the first meeting of the year;
• Schedule meetings as required;
• Report committee decisions or recommendations regularly to the NBSMLT Board of Directors;
• Submit Annual Budget to the Treasurer by October 1st of each year;
• Submit written annual report to the Executive no later than January 15th of each year. The report shall cover the calendar year prior to the year in which the AGM is held;
• Serve as the central point of contact for the mentorship program for the mentors/mentees/NBSMLT, etc.; and
• Represent the NBSMLT at required provincial and/or national meetings.

COMMITTEE MEMBERS SHALL:

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required; and
•  Sign an Acceptance to the Position on the Committee form.

THE COMMITTEE SHALL:

• Meet at least three times per year;
• Develop and maintain the Professional Development Program (PDP) and submit recommended revisions to Board of Directors for approval;
• Review application forms for compliance with the requirements of the Professional Development Program (PDP);
• Monitor the MLT training programs in New Brunswick;
• Represent the NBSMLT on the Training Program Advisory Committees (PACs); and
• With respect to the mentorship program;
  • Recruit participants for the program;
  • Develop policies and program materials;
  • Oversee the implementation, monitoring and evaluation of the program;
  • Provide support to the mentors/mentees;
  • Ensure that orientation and training is provided for mentors and mentees;
  • Oversee the mentoring matching process;
  • Devise new methods and tactics to enhance mentorship program experience; and
  • Request, receive, review and approve applications to be a mentor.

TREF15.05/14
 

PURPOSE

The Admissions Committee is responsible to assess the suitability of applicants for registration.


ORGANIZATION

• The Admission Committee is a standing committee (Bylaw11.02C).
• The committee shall consist of the:
  •  Registrar who shall be ex officio;
  •  Chair of the Advisory Committee on Professional Practice & Regulation;
  • Chair of the Legislation Committee;
  • Chair of the Continuing Education Committee;
  • Executive Director;
  • One other member of the Advisory Committee on Professional Practice & Regulation; and
  • If at least two members from the above don’t have previous Board experience, other members with previous Board experience shall be appointed by Board to ensure that at least two members of this committee have previous Board experience .
• Members shall serve the term of their parent committee, except staff members who may serve longer at the pleasure of the Board.
• Committee members shall be appointed by their role in other committees, except the other member of the Advisory Committee on Professional Practice and Regulation who shall be appointed by the Board of Directors.

THE CHAIR SHALL:

• Be appointed by the Board of Directors as per Bylaw 11.02C;
• Ensure that no more than 50% of the Committee is replaced in any given year as possible depending on terms of other committees;
• Establish committee goals at the first meeting of the year;
• Schedule meetings as required or at the request of the Registrar;
• Report committee decisions or recommendations to the NBSMLT Board of Directors;
• Submit written annual report to the Executive no later than January 15th of each year. The report shall cover the calendar year prior to the year in which the AGM is held; and
• Represent the NBSMLT at required relevant provincial and/or national meetings.

COMMITTEE MEMBERS SHALL:

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required; and
• Sign an Acceptance to the Position on the Committee form.

THE COMMITTEE SHALL:

• Meet as required;
• Maintain admission guidelines to be used as a reference for fair and objective assessment of applicants;
• Review applications for registration and determine whether the applicant shall be registered according to the Act, Bylaws and Rules;
• Request more information from applicants if required;
• Ensure Committee recommendations comply with the Act, Bylaws and Rules; and
• Undertake other tasks and responsibilities related to the committee purpose as referred by the Board of Directors.

TREF15.05/14

PURPOSE

The Awards and Grants Committee is responsible for administration of NBSMLT awards and grants.


ORGANIZATION

• The Awards and Grants is an Advisory Committee (Bylaw 11.03A).
• The Committee shall consist of no less than 4 Directors and the President-Elect.
• Members shall serve a two-year term (maximum 3 consecutive terms) except staff members who may serve longer at the pleasure of the Board.
• Committee members shall be appointed by the NBSMLT Board of Directors (Bylaws 11.05/11.06).

THE CHAIR SHALL:

• Be elected by the members of the committee as per Bylaw 11.03A;
• Ensure that no more than 50% of the Committee is replaced in any given year;
• Establish committee goals at the first meeting of the year;
• Schedule meetings as required;
• Report committee decisions or recommendations regularly to the NBSMLT Board of Directors;
• Submit Annual Budget to the Treasurer by October 1st of each year;
• Submit written annual report to the Executive no later than January 15th of each year. The report shall cover the calendar year prior to the year in which the AGM is held;
• Ensure that the notification for award nominations and grants are made available to the NBSMLT members at least on an annual basis;
• Arrange for the purchase of awards, gifts or plaques as required for the appropriate function/event;
• Notify successful recipients of awards and/or grants as soon as possible;
• Notify the Board of Directors of all successful recipients of awards and/or grants as soon as possible;
• Publish the name of successful grant and award recipients; and
• Represent the NBSMLT at required relevant provincial and/or national meetings.

THE COMMITTEE MEMBERS SHALL:

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required; and
• Sign an Acceptance to the Position on the Committee form.

THE COMMITTEE SHALL:

• Meet at least once per year;
• Review application/nomination forms and criteria for each award;
• Select all awards and grant recipients except for recipients of scholastic awards which shall be chosen by NBCC-SJ and CCNB;
• Decide when notification will be sent out;
• Decide on who will present awards/gifts/plaques;
• Decide on how to allocate funds according to budget and conference location;
• Decide on the purchase of gifts for recipients; and
• Undertake other tasks and responsibilities related to the committee purpose as referred by the Board of Directors.

CURRENT NBSMLT AWARDS: (See award criteria for description of award)

• Joan Kennedy Memorial Award.
• Anita Lindsay Award.
• NBSMLT Laboratory Image Grant.
• Conference Grants (ex, Congress, Maritech, APSC).
• NBCC awards:
  • For General Proficiency (NBCC-SJ graduation).
  • For Academic & Technical Excellence, Newly Registered MLT (NBCC-SJ Fall Awards Ceremony)
•  CCNB graduate awards:
  • Le prix pour l’excellence académique.
  • Le prix pour l’excellence clinique.
• Past President award and gift.

TREF15.05/14

PURPOSE

The Continuing Education Committee is responsible for promoting educational initiatives and providing information to assist in developing a network of resources necessary to achieve continuing education requirements and goals.


ORGANIZATION

• The Continuing Education Committee is a consultative committee (Bylaw 11.08B);
• The Committee shall consist of one representative from each Academy and the Chair;
• Committee members shall serve a two year term (maximum of three consecutive terms) except staff members who may serve longer at the pleasure of the Board; and
• Committee members shall be appointed or elected by each Academy. If an Academy should fail to elect a representative, the Director shall be the replacement for the Academy in the interim.

THE CHAIR SHALL:

• Be the Board Director responsible for Continuing Education;
• Ensure that no more than 50% of the Committee is replaced in any given year;
• Establish committee goals at the first meeting of the year;
• Schedule meetings as required;
• Report committee decisions or recommendations regularly to the NBSMLT Board of Directors;
• Submit Annual Budget to the Treasurer by October 1st of each year;
• Submit written annual report to the Executive no later than January 15th of each year. The report shall cover the calendar year prior to the year in which the AGM is held; and
• Represent the NBSMLT at required relevant provincial and/or national meetings.

COMMITTEE MEMBERS SHALL:

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required;
• Sign an Acceptance to the Position on the Committee form;
• Attend local Academy meetings and inform members of Provincial and / or National initiatives;
• Identify needs/wants of Academy members; and
• Assist Academy Executive with local CE activities.

THE COMMITTEE SHALL:

• Meet at least twice per year;
• Revise Conference Guidelines annually based on feedback received from the organizing committee for the Annual Provincial Scientific Convention;
• Review Refresher and Retraining course list at least bi-annually;
• Develop and maintain a list of current CE providers; and
• Maintain list of speakers with contact information.

TREF15.05/14

PURPOSE

The Legislation Committee is responsible for reviewing the Bylaws, Rules, Standards of Practice and other official documents of the NBSMLT, under direction from the Board of Directors.


ORGANIZATION

• The Legislation committee is a standing committee (Bylaw 11.02A).
• The committee shall consist of:
  • The Past President;
  • The Executive Director;
  • The Registrar; and
  • A minimum of two other members (with Board experience).
• Members shall serve a two year term with a maximum of three consecutive terms except staff who may serve longer at the pleasure of the Board.
• Committee members shall be appointed by the Board of Directors (Bylaw 11.05/11.06).

THE CHAIR SHALL:

• Be appointed by the Board of Directors as per Bylaw 11.02A);
• Ensure no more than 50% of Committee is replaced in any given year;
• Establish committee goals at the first meeting of the year;
• Schedule meetings as required;
• Report committee decisions or recommendations regularly to the NBSMLT Board of Directors;
• Submit annual budget to the Treasurer by October 1st of each year;
• Submit written annual report to the Executive Director no later than January 15th of each year. The report shall cover the calendar year prior to the year in which the AGM is held;
• Establish Committee goals (with time-lines) at the first meeting of the year; and
• Represent the NBSMLT at required relevant provincial and/or national meetings.

COMMITTEE MEMBERS SHALL:

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required; and
• Sign an Acceptance to the Position on the Committee form.

THE COMMITTEE SHALL:

• Meet at least once per year;
• Review Act, Bylaws, Rules, Standards of Practice and other official documents of the NBSMLT and make recommendations for changes to the Board of Directors;
• Ensure that the Bylaws, and Rules, Standards of Practice and Committee Terms of Reference are reviewed at least every 5 years for consistency within and amongst each other; and
• Undertake other tasks and responsibilities related to the committee purpose as referred by the Board of Directors.

TREF15.05/14

PURPOSE

The Nominating Committee is responsible for seeking suitable candidates willing to serve in the following positions:

• President-Elect;
• Directors of Public Relation and Continuing Education members including Lay Representative;
• Complaints Committee;
• Discipline Committee;
• Legislation Committee;
• Committee on Professional Practice & Regulation;
• Public Relations Committee ; and
• Continuing Education Committee.

ORGANIZATION

• The Nomination Committee is a standing committee (Bylaw 11.02);
• The committee shall consist of four Directors (none of whom will be seeking election in the coming year) and the Past President;
• Members shall be appointed by the Board of Directors; and
• Members shall serve a single 1 year term unless reappointed by the Board.

THE CHAIR SHALL

• be the Past President as per Bylaw 11.02B ;
• where possible Ensure that no more than 50% of the Committee is replaced in any given year;
• Establish committee goals at the first meeting of the year;
• Schedule meetings as required;
• Report committee decisions or recommendations regularly to the NBSMLT Board of Directors;
• If required, submit a budget to the Treasurer for approval by the Board;
• Ensure all candidates give written consent to their nomination;
• Ensure Board approves candidates for Lay Representative prior to submitting names to Minister of Health;
• Ensure that Curriculum Vitae from at least three candidates for Lay Representatives* are submitted to the NB Minister of Health and Wellness. Successful candidate shall be chosen by the Lieutenant Governor in Council (Cabinet). *This refers to lay representative on the Board and on the Discipline Committee;
• Submit candidate(s) for Committee Positions to Board for approval;
• Ensure that nominees for President-Elect have submitted short biography to be included with ballots;
• Ensure election information and only one ballot is mailed to each voting member; and
• Represent the NBSMLT at required relevant provincial and/or national meetings.

THE COMMITTEE MEMBERS SHALL

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required;
• Actively recruit members (for vacant positions) from their area of the province; and
• Ensure each nomination complies with the Act, Bylaws and Rules.

THE COMMITTEE SHALL:

• Meet at least once per year in the spring;
• Receive from the Executive Director a list of volunteer positions whose terms expire the following December; and
• Undertake other tasks and responsibilities related to the committee purpose as referred by the Board of Directors. TREF15.05/14

PURPOSE

The Public Relations (PR) Committee is responsible for marketing and communicating New Brunswick Society of Medical Laboratory Technology values, vision, mission and goals to members and the public.


ORGANIZATION

• The Public Relations Committee is a consultative committee (Bylaw 18.08(A)).
• The Committee shall consist of:
  • The Academy Public Relations Representative as selected by the Academy, where possible;
  • Other representatives as appointed by the Board; and
  • At least one representative shall be fluent in French and one representative shall be fluent in English.
• Members shall serve a two-year term (maximum 3 consecutive terms) except staff members who may serve longer at the pleasure of the Board.
• Committee members shall be appointed by the Board.

THE CHAIR SHALL:

• Be the Public Relations Director;
• Ensure that no more than 50% of the committee is replaced in any given year;
• Establish committee goals at the first meeting of the year;
• Schedule at least 2 meetings a year or more as required;
• Report committee decisions or recommendations regularly to the NBSMLT Board of Directors;
• Submit Annual Budget to the Treasurer by October 1st of each year;
• Submit written annual report to the Executive no later than January 15th of each year. The report shall cover the calendar year prior to the year in which the AGM is held;
• Maintain effective communication through correspondence and meetings with CSMLS and other Provincial Colleges / Societies; and
• Represent the NBSMLT at required relevant provincial and/or national meetings.

COMMITTEE MEMBERS SHALL:

• Review the Act, Bylaws, Rules and other NBSMLT documents in order to become familiar with the organization of the Society and issues related to the profession;
• Prepare for and attend committee meetings as required; and
• Complete an Acceptance to a Position on a Committee form.

THE COMMITTEE SHALL:

• Develop, coordinate and maintain materials or activities to meet the Public Relations needs of NBSMLT and its members;
• Obtain input from academies or members about PR initiatives;
• Support Academies in their PR efforts where possible;
• Communicate and promote local PR activities to all members;
• Provide input, advice and guidance to the Board and office on effective communication strategies and tools;
• Work with a professional PR consultant where required, within the limits of the annual budget;
• Undertake other tasks and responsibilities related to the committee purpose as referred by the Board of Directors.

TREF15.05/14